Avis d'appel d'offres

Des informations générales

   Avr 13, 2017
   Mai 12, 2017

Adresse de contact

   Danish Embassy in Mali

Marchandises, Travaux et Services

Services de conseil en affaires et en gestion   Services liés à l'aide économique aux pays étrangers  



Notice type: 01C02 - Contract notice
EU Official Journal Publication: 2017/S 073-139620
Referenced Document Number:
Contract Nature: Services
Procedure Type: Restricted procedure
Type of Bid Required: Submission for all lots
Awarding Criteria: The most economic tender

Texte original

Avis de préinformation
Section I: Pouvoir adjudicateur
I.1) Nom, adresses et point(s) de contact
Danish Embassy in Mali
Lots 94-95, Cité du Niger II
BP E1733
Point(s) de contact: Frank Rothaus Jensen
Adresse(s) internet:
I.2) Type de pouvoir adjudicateur
Ministère ou toute autre autorité nationale ou fédérale, y compris leurs subdivisions régionales ou locales
I.3) Activité principale
Section II: Objet du marché
II.1) Description
II.1.1) Intitulé attribué au contrat par le pouvoir adjudicateur
M&E Technical Assistance.
Numéro de référence du dossier: F.2017-9537
II.1.2) Classification CPV (vocabulaire commun pour les marchés publics)
II.1.3) Type de marché
II.1.4) Description succincte

The Embassy of Denmark in Bamako, Mali wishes to enter into a consultancy agreement for an assignment for M&E Technical Assistance. The assignment concerns establishing a foundation for effective monitoring of Denmark's Country Programme for Mali for the period 2017-2022, including the documentation and communication of lessons learned and its and results during its implementation. The key tasks will include the establishment of baselines at programme- and development engagement levels and helping partners develop the capacity to effectively monitor progress and communicate results as well as changes in assumptions and key risk factors during the implementation of their engagements. For further information see II.2.4).

II.1.7) Valeur estimée hors TVA
Valeur estimée hors TVA: 9100000.00  DKK
II.2) Description
II.2.2) Objet(s) supplémentaire(s)


II.2.2) Lieu principal de prestation
Lieu principal de prestation: Mali.
II.2.3) Description

The main objective of the assignment is to establish a functioning country programme monitoring and risk management system that will help improve programme effectiveness, ensure informed decision-making, facilitate the communication of results, enable a learning process, and maximise transparency and accountability.

The scope of work includes all activities necessary to achieve the above objective, including, but not necessarily limited to the following:

a) establish baselines at the development engagement and thematic programme levels;

b) assess implementing partners' conflict sensitivity, risk management and M&E capacities and practices;

c) assist partners in the planning and implementation of activities to strengthen their conflict sensitivity, risk management and M&E framework, systems, procedures, and plans;

d) assist partners in updating their conflict analysis, results- and risk management frameworks;

e) prepare and present to the Embassy a Communication Plan for the effective promotion of the public's (Malian and Danish) knowledge of the country programme and its results;

f) assist partners in collecting, analysing and summarising information and ensuring the timely submission of progress reports, including the reporting of expenditures as compared to output-based budgets;

g) identify and document a minimum of 4 case stories and/or best practice examples per calendar year (using various media formats) for use by the media and the Embassy;

h) assist partners in preparing for meetings on and communication of progress and performance, including the preparation of agenda, supporting documentation such as financial and physical progress reports, infographics, presentations, and minutes of meetings;

i) prepare end-of-year status reports communicating progress towards results, changes in key risk factors, and lessons learned across the country programme;

j) facilitate the conduction of the Mid-Term Review (MTR) by preparing a Status Report presenting the progress of the country programme vis-à-vis targets in the results framework, developments in risk factors, and an assessment of the capacities and performance of partners in relation to risk management and monitoring and evaluation; and facilitate a smooth completion of assignment and exit by helping partners formulate an M&E plan for the remaining programme period and key actions to further strengthen their performance.

The assignment is tentatively divided into the following phases:

Inception phase: comprising desk review of all relevant documents, consultation and interaction with partners and the Embassy, and the completion of activities a) to e) above.

Capacity building phase: concerned with the implementation of the Consultant's Action Plan to strengthen partners' capacities which may comprise training-, coaching and other technical support activities such as reflected in points f) and g) above. During this phase regular meetings with the Embassy will be used to discuss progress in the implementation of the Consultant's Action Plan, the status of the Communication Plan, as well as any issues relating to the performance and reporting of partners. This may include assistance with the preparation of annual reports and technical reviews, if required. This phase also includes joint reflections on how to best react to the recommendations of the MTR.

Status Documentation phase: a concentrated phase (overlapping with the capacity building phase) concerned with paving the way for an effective MTR by ensuring the availability of updated information on progress at all programme levels; status of developments in risk factors; and the performance of partners in relation to risk management, monitoring and reporting, and the communication of results.

Completion and exit phase: concerned with assisting partners in updating their M&E and Communication Plan and the preparation and submission of the Consultant's Completion Report.

Section IV: Procédure
Section VI: Renseignements complémentaires
VI.3) Informations complémentaires

Any legal entity may only submit one Tender. The application and a signed electronic version of the ESPD (pdf file) preferably along with supporting documentation for the claims provided in the ESPD, unless it is publicly and electronically accessible free of charge, shall be submitted electronically before the time limit stated in section IV.2.2) of this Contract Notice using the web-based tendering system provided by Kammeradvokaten (The Legal Advisor to the Danish State). Applications cannot be submitted using any other means. The tendering system can be accessed using the link set out in section I.3. If not already registered in the system access to the Tender Documents can be obtained by registering using the link ‘Online registration’. The ESPD is completed via: where the applicant is to upload the XML file, complete it and then save it locally. It is the responsibility of the Applicant to keep informed of questions and answers and any addenda and/or clarification published in the system in respect of this tender. In case of technical problems with the system the Applicant can contact technical support either per e-mail: or per telephone on (+45) 70 20 80 14.

The Contracting Authority shall exclude an economic operator from participation in a procurement procedure where they have established that the applicant is covered by the exclusion grounds listed in the Danish Public Procurement Act, (Udbudsloven) §135 and §136 (EU Directive 2014/24/EU, article 57(1)-(3), and article 57 (4)(e),(f) and (h).) (i.e. Grounds relating to criminal convictions, grounds relating to the payment of taxes or social security contributions, Grounds relating to conflicts of interests or distortion of competition from the prior involvement of the economic operators in the preparation of the procurement procedure, if this cannot be remedied by other, less intrusive measures, guilty of serious misrepresentation of information.)

The Contracting Authority will exclude an applicant from the procurement procedure if the applicant is in a situation covered by the Danish Public Procurement Act (Udbudsloven) §137, stk. 1, no. 2. (EU Directive 2014/24/EU, article 57 (4) (b).) (i.e. Grounds relating to insolvency).

Applicants should include documentation with the ESPD for the claims given in the ESPD proving the absence of grounds for exclusion, as stipulated in the Danish Public Procurement Act § 135, stk. 1 and 3, and §137 stk. 1, no. 2. (EU Directive 2014/24/EU, article 57 (1), article 57 (2), and article 57 (4)(b)). (i.e. Grounds relating to criminal convictions, the payment of taxes or social security contributions and grounds relating to insolvency). For Danish applicants documentation can be presented in the form of a ‘serviceattest’.

Entities from other EU member states may identify the relevant certificate(s) using the online platform e-Certis to the extent it has been updated. Where the country in question does not issue such documents or certificates, or where these do not cover all the cases specified, they may be replaced by a declaration on oath or, in countries where there is no provision for declarations on oath, by a solemn declaration made by the person concerned before a competent judicial or administrative authority, a notary or a competent professional or trade body, in the country of origin or in the country where the economic operator is established.

The Ministry reserves the right — but is not obliged — to use the remedies provided for in the Danish Public Procurement Act, §159, stk. 5, if applications or tenders do not fulfil the formalities of the tender documents. (EU Directive 2014/24/EU, article 56 (3)).

The Embassy opposes exclusive agreements with sub-consultants, be they organisations or individuals.

VI.5) Date d’envoi du présent avis

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